Executive Director Position

 Overall   Impact of Position

The   Executive Director (“ED”) is the chief operating officer and   secretary of the Institute and serves as a member of the Institute’s   committees ex-officio in accordance with the British Columbia Institute   Purchasing Management Association of Canada’s (“BCIPMAC” or   “Institute”) bylaws. The ED also supports the Registrar to manage   the certified professional development program.

The ED is   accountable for all organizational performance and exercises authority for   duties delegated by the BCIPMAC Board of Directors (“Board”). The   ED’s performance will be considered to be synonymous with organizational   performance as a whole. This is an exciting and challenging role, as the   successful candidate will lead the organization in increasing the profile and   awareness of the provincial Institute and national Association, providing   mentorship and guidance to staff, and ensuring the core educational programs   and member services are delivered to the highest potential, all in an effort   to achieve the Institute’s missions and goals.

Functions   and Objectives

Under the   authority of the BCIPMAC by-laws, policies and strategic plans, the ED shall:

• Direct and execute the activities of BCIPMAC either        directly or through delegated authority;
• Provide leadership and management in these key areas:

1. Corporate Governance
2. Strategic Planning and Implementation
3. Policy Development
4. Membership Development
5. Stakeholder Relations as defined by the Board
6. Operations Planning & Management
7. Financial/Budget Planning & Management
8. Public Affairs/Media Relations/Advocacy
9. Asset & Risk Management
10. Human Capital Management

Key   Responsibilities

General

1. Provide leadership in the development and        communication of BCIPMAC’s statement of vision, mission, and goals, and        the corresponding strategies, plans, and budgets to achieve them.
2. Follow and enforce the By-Laws of BCIPMAC.
3. Ensure the development of organisational and        operational priorities, performance measurement mechanism/tools,        management controls, and critical success factors.
4. Develop and provide appropriate strategy and policy        recommendations for consideration by the Board.
5. Propose agendas for Board meetings reflecting issues,        opportunities, and priorities.
6. Work with the Institute President to prepare meeting        agenda and information package
7. Present a management/operations report at all Board        meetings
8. Develop and maintain an effective staff organisation        to support the delivery of services, programmes and information services        to the members
9. Hire, support, perform annual reviews, reward,        discipline, terminate, and set the remuneration of all BCIPMAC employees        except for the ED position in accordance with policy and approved        budgets
10. Identify, document, and articulate the needs of        members to the Board, committees, and other stakeholder groups.
11. Promote collaboration with and among PMAC’s national        and provincial bodies (Institutes) to address the needs of members and        the mission and goals of PMAC
12. Maintain the necessary networks to keep abreast of        emerging issues of significance to the supply chain management        profession and field of practice and to association/non-profit        management, generally
13. Act as the spokesperson for BCIPMAC and serve as        ambassador for the BCIPMAC to relevant organisations.
14. Ensure BCIPMAC compliance with any relevant laws and        legislation.
15. Develop goals and measure their performance.
16. Perform such other duties as are prescribed from time        to time by the Board.

Governance

• Gather, interpret and articulate information to the        Board about trends and resources as they relate to enhancing the Board’s        capacity for effective communication, decision making and long-term and        short-term planning;
• Oversee the development and execution of orientation        for in-coming Board Members; and
• Provide support to and ensure resources are made        available to the Board and committees.

Management   and Administration

• Bring the strategic plan of the Institute to life by        creating and executing an operational plan;
• Create and sustain policies and procedures that are        in accordance with the bylaws, laws of British Columbia and Canada, and        Board policy;
• Provide general oversight of all activities, manage        the day-to-day operations, and assure the Institute is operating in a        smooth and efficient manner;
• Recommend a staffing structure and budget to the        Board. In accordance with Board action, the ED will recruit personnel,        negotiate professional contracts, and ensure that appropriate salary        structures are developed and maintained;
• Develop and maintain effective human resource        management practices; and
• Maintain confidentiality of all internal matters        pertaining to the organization and its operations.

Marketing,   Communications and Public Relations

• Create, manage, coordinate and execute high quality        marketing strategies, programs and tactical plans that support the        achievement of the business goals;
• In accordance with the Institute’s Strategic Plan,        develop marketing strategies and tactics that increase public awareness        of the Institute, Association and the profession, create member loyalty        and retention and attract new members;
• Oversee marketing communications activities including        branding, advertising, trade shows, seminars and event materials,        analyst and market research management, and website design and content        related to the marketing of the Association and its programs;
• Develop and track metrics and success criteria for        all marketing programs and activities;
• Represent and speak on behalf of BCIPMAC and act as        liaison with the business community
• Initiate and develop relationships with government        officials, business organizations, industry associations and academics;
• Continuously enhance and build on quality business        relationships with the PMAC and the provincial institute partners; and
• Ensure issues and concerns regarding professional        certification legislation are addressed with regulatory authorities and        members.

Financial   Health

• Oversee the financial activities of the Institute        including budgeting, reporting and audit;
• Maintain full awareness of the financial,        statistical, and accounting records of the Institute;
• Provide financial stewardship of BCIPMAC funds and        assets following Generally Accepted Accounting Principles (GAAP).
• Recommend and place Institute funds in investment        vehicles in accordance with Board approval.
• Ensure that operating results established in the        annual budget are achieved;
• Ensure the accuracy, integrity, and timeliness of all        financial accounting and reporting;
• Provide recommendations to the Board for any        acquisitions or expenditures that are outside the approved budget;
• Authorize expenditures within the budget and in        accordance with approved signing authority; and
• Identify revenue generating opportunities that fit        with the Association’s vision and mission for the purpose of generating additional        income and diversifying the Institute’s funding base.

Required   Skills, Qualifications & Experience

Education

• Post-secondary education in business, marketing or        related field.
• Educational programs aimed at providing additional        depth to finance, public relations, marketing and communications.
• Courses in human resources management would be an        asset.
• Successful completion of the Certified Association        Executive program is preferred.

Experience

Managerial:   Five years of progressively senior management experience and an understanding   of the not-for-profit sector, ideally within a professional association, or   the supply chain field of practice. Demonstrated ability to lead a team in a   fast-paced environment with a commitment to providing increased levels of   customer service and satisfaction and overall improvement to the Institute.   Significant knowledge and experience in business planning, marketing, and   financial management principles is mandatory. Ability to adapt to a rapidly   changing environment. Excellent management skills and ability to juggle   multiple deadlines and priorities.

Functional/Technical:   Significant experience in business process management. Ability to exercise   sound judgment in applying internal controls while maintaining a strong   stakeholder focus. Strong commitment to providing a high level of customer   service using a collaborative leadership style in an environment of high team   orientation. Additional exposure to public relations, communications,   information systems and accounting principles would be highly desirable.

• training and demonstrated experience in strategic and        long-term planning, organisational development, administrative,        financial, and operational planning;
• experience in implementing and managing a        membership-based software system;
• exposure and familiarity with delivery of on-line        education courses/seminars;
• exposure to developing and managing communications        strategies using a website and social media.

Personal   Qualifications

Intellectual:   Strong conceptual skills with the ability to understand and quickly interpret   economic and internal performance indicators so that actions for continuous   improvement are undertaken. Demonstrated ability to review and synthesize   information and provide appropriate strategic advice to staff and the Board.

• Understanding of professional associations and        volunteer/ not for profit organisations
• Personal experience in providing strategic leadership        with a voluntary Board
• Strong interpersonal and team-building skills with        proven leadership in the management of staff, conflict resolution and        problem-solving.

Interpersonal   Skills: Ability to relate to and communicate with the Board, employers,   members, suppliers and other stakeholders. Develop and maintain strong   relationships with all stakeholders and promote a highly effective management   team.

Autonomy:   Ability to work under broad guidelines, constrained by principles and ethics   of the function, utilizing sound judgment and making informed decisions and   still provide a high degree of stakeholder satisfaction.

Communication:   A good public speaker. An excellent communicator with strong listening skills   who can effectively communicate strategies and plans. Ability to write   effectively and develop policy and strategies from a conceptual   understanding.

Other   Duties

The ED   attends evening and/or weekend meetings and other events, as required.
Travel within and outside of British Columbia is required from time to time.
The ED will perform other duties as prescribed by the Board from time to   time.

All   applicants are directed to submit their resume and cover letter to rbradford@pmac.ca by February 15^th,   2013.